Before we start, have a look at the existing events here: https://www.coding-girls.com/events 
Website visitors can find and register there for Coding Girls events.

Every user can add events which need to be approved. Club-Facilitators and Community Leaders can add new events without approval.

Each event has a date, location, time, a possibility of uploading an image and a description of the event that are visible to a user (potential participant).

If you are a manager of the event, you have extra rights and functions that are not visible to everyone. (To become a manager request permissions in our Slack team #tech-support channel.)

These functions help to view, edit the event, manage registrations, limit the amount of participants, open/close registrations, enable wait-list, send a reminder for an event directly to participants via email, send an email with a feedback. Such functions help organisers keep everything under one roof and manage registrations as well as track an event participation.

Create a New Event

The event form is split into several sections / tabs. (General, Date & Registration, Location & Venue and Partners & Sponsors)

Let us have a look at the first Section:

Create & Edit Events: General

Add / Edit Event: General

  1. TITLE: choose a descriptive name like "Coding Girls San Francisco: JavaScript Fundamentals"
  2. IMAGE: Browse your computer to upload an image. (Please make sure that you use only images with Creative Commons Licence or images where you have the rights to upload them)
  3. DESCRIPTION: Write a description of your event, schedule, requirements and any details your participants should know.

Add / Edit Event:
DATE & REGISTRATION

  1. WHEN: choose a date on which the event will happen and when the event will close.
  2. If you want to show only the start date untick "SHOW END DATE"
  3. REGISTRATION: To make it possible for you to manage event participants and people to register for your event you may choose the option "Direct Event Registration" people will be asked for basic information like Email, Name and Phone number so that you can interact with them before the event and to make sure that they will come to the event. You can also choose the "Application" process which is more complex and currently experimental.

Add / Edit Event:
DATE & REGISTRATION

  1. COUNTRY: choose the country of the event.
  2. CITY: choose the city of the event.
  3. Address: Please use the SEARCH and try to search for the exact address so that the map shows the pin on the exact VENUE location (This should happen automatically if Google found the right place in the search). Also add or adapt the STREET to reflect the exact street. If need add additional information like house, floor, or any other hint how to find the place.

Add / Edit Event:
PARTNERS & SPONSORS

  1. You can choose to "Add a new"  or to "Add existing" partner and sponsors. See below for both options.


ADD NEW PARTNER OR SPONSOR

  1. TITLE: add the NAME of the company or organization.
  2. COMPANY DESCRIPTION: Describe what the partner is doing. Usually the partner will provide a text for this area.
  3. LOGO: Upload their logo, this is usually also provided by the partner.
  4. WEBSITE URL: Add their website address like: https://www.coding-girls.com
  5. Location: Choose one or more locations in which this partner is active.
  6. Press "Create partner"


ADD EXISTING PARTNER OR SPONSOR

  1. Search for an existing partner by writing the name in the autocomplete field.
  2. Press Cancel to exit if you can't find it and create a new entry.
  3. Press "Add partner" to add it to the event

ADD EXISTING PARTNER OR SPONSOR

  1. Search for an existing partner by writing the name in the autocomplete field.
  2. Press Cancel to exit if you can't find it and create a new entry.
  3. Press "Add partner" to add it to the event
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